- Practice active listening by giving your full attention to the speaker without planning your response while they're talking
- Ask clarifying questions to ensure you've understood the message correctly before responding
- Pay attention to nonverbal cues like body language, facial expressions, and tone of voice
- Adapt your communication style to match your audience's needs and preferences
- Use specific examples and concrete details to make your message clear and memorable
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- Review the meeting agenda and objectives
- Prepare any materials or documents you'll need to reference
- Test your audio and video equipment
- Write down key points you want to contribute
- Arrive 5 minutes early to settle in
- Start with something positive to create a receptive environment
- Be specific about the behavior or issue you're addressing
- Focus on the impact rather than making it personal
- Offer concrete suggestions for improvement
- End with encouragement and express confidence in their ability to improve